#hiring #visaprovided *Administrative Assistant IV*, Houston, *United States*, $28/hr, fulltime #jobopportunity$28/hr #Houstonjobs #Texasjobs *Apply* : https://ift.tt/vDEhOyk *Visa can be sponsored,for the successful candidate*
Administrative Assistant IV
Location: Houston, TX
Pay Rate: $28
Job Type: Contract, 4/18/22 - 12/31/22
Job Summary
Job Description (including but not limited to):
• At least 4 years of administrative experience in a Corporate setting and/or experience working with Executives.
• Bachelor's degree preferred.
• Must be able to handle all activities with confidentiality, initiative, and independence.
• Must be punctual, dependable, and hold strong interpersonal skills.
• Requires completion of work assignments where directions are given from a brief outline or general oral instructions
• Demonstrated ability to take initiative, prioritize and meet deadlines.
• Ability to multi-task, anticipate needs and requirements, and follow through.
• Ability to work cooperatively with all levels of management and peers and can readily adapt to the needs of diverse work groups while remaining calm under pressure.
• Ability to effectively communicate (written and verbal) at all levels of the organization.
• Strong organizational skills and attention to details are crucial.
• Advanced knowledge in use of Microsoft Office applications in addition to MS Teams, SharePoint to develop spreadsheets, presentations, mail merges and other correspondence.
• Spanish, French, Arabic or Portuguese fluency preferred not required (read/write/speak).
Additional Job Description
• Ability to plan and balance multiple tasks simultaneously; able to adapt to last-minute changes quickly; set priorities and meet deadlines while producing high-quality work.
• General office management (ordering supplies, managing Procard and invoice processing, managing visitors, and light IT support, information management/SharePoint/database work).
• Prepares documents in PowerPoint, Word, & Excel using MS Office applications.
• Interacts professionally and effectively with senior leaders and customers.
• Strong communication skills, verbal and written.
• Independently completes special projects as requested by gathering, organizing, and summarizing information, and preparing documents from general instructions.
• Works collaboratively with other administrative resources
• Hybrid work schedule of remote and in office as needed.
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
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Location: Houston, TX
Pay Rate: $28
Job Type: Contract, 4/18/22 - 12/31/22
Job Summary
- This work involves oversight of calendars, meetings, international travel, supporting conferences, meetings, visits, events, and other activities.
- This role requires organizational skills and attention to details are crucial, strong customer service focus, strong verbal and written communication skills, a high knowledge level of various MS office applications in addition to MS Teams, SharePoint and must be flexible with work schedule due to business demands.
- Affairs team members as well as administrative staff to accomplish department goals.
Job Description (including but not limited to):
- Manage and organize calendar for Corporate Affairs General Manager.
- Travel accommodations and registration for special events including.
- Initiating country Visas process from beginning to end.
- Partnering with in-country support, as needed.
- Submit expense reports with appropriate compliance documentation, as needed.
- Manage Sports and Event tickets through Ticket Manager for the organization (this includes distribution and attendance records).
- Manage weekly team meeting invites, document meeting minutes and SharePoint calendar.
- Create agendas and execution for Corporate Affairs events and meetings.
- Manage department anniversaries and celebrations.
- Help coordinate and assist with corporate letters.
- Order office supplies for Corporate Affairs General Manager and team, follow Purchase-Card guidelines for office purchases.
- Support meeting delegation visits (includes room booking, catering, meeting invites, etc.).
- Provides support for conferences, meetings, visits, events, and other activities.
- Supports department compliance requirements, inclusive but not limited to data privacy support and other compliance issues as needed.
• At least 4 years of administrative experience in a Corporate setting and/or experience working with Executives.
• Bachelor's degree preferred.
• Must be able to handle all activities with confidentiality, initiative, and independence.
• Must be punctual, dependable, and hold strong interpersonal skills.
• Requires completion of work assignments where directions are given from a brief outline or general oral instructions
• Demonstrated ability to take initiative, prioritize and meet deadlines.
• Ability to multi-task, anticipate needs and requirements, and follow through.
• Ability to work cooperatively with all levels of management and peers and can readily adapt to the needs of diverse work groups while remaining calm under pressure.
• Ability to effectively communicate (written and verbal) at all levels of the organization.
• Strong organizational skills and attention to details are crucial.
• Advanced knowledge in use of Microsoft Office applications in addition to MS Teams, SharePoint to develop spreadsheets, presentations, mail merges and other correspondence.
• Spanish, French, Arabic or Portuguese fluency preferred not required (read/write/speak).
Additional Job Description
• Ability to plan and balance multiple tasks simultaneously; able to adapt to last-minute changes quickly; set priorities and meet deadlines while producing high-quality work.
• General office management (ordering supplies, managing Procard and invoice processing, managing visitors, and light IT support, information management/SharePoint/database work).
• Prepares documents in PowerPoint, Word, & Excel using MS Office applications.
• Interacts professionally and effectively with senior leaders and customers.
• Strong communication skills, verbal and written.
• Independently completes special projects as requested by gathering, organizing, and summarizing information, and preparing documents from general instructions.
• Works collaboratively with other administrative resources
• Hybrid work schedule of remote and in office as needed.
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
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